1 - How can I register for the university?

Candidates who have been accepted to the university can submit their applications via e-Government or in person at the university during the announced dates. However, candidates who cannot apply in person due to extenuating circumstances can complete their final registration through a representative appointed by a notarized power of attorney.

2 - I have completed e-registration. Do I need to do anything else for registration?

If you have registered via e-Government and printed out the registration document, you do not need to come to our college or bring any documents for registration.

3 - I am a newly registered student, how can I get my password to access the Student Information System?

During online registration, a username and password are automatically assigned to the email address specified in the pre-registration form. Your username and password will be automatically sent to the email address you entered here.

4 - I forgot my password, what should I do to access the system?

You can reset your password by clicking the "Can't log in?" button at http://ubys.bartin.edu.tr.

5 - How can I register for courses?

Course registration will be done through the Student Information System at http://ubys.bartin.edu.tr within the "Registration Renewal and End Dates for Students" specified in the Academic Calendar. For the interactive registration announcement and interactive registration renewal guide, please visit https://w3.bartin.edu.tr/.

6 - Can a registered course be changed?

Courses selected during the interactive course registration process can be changed with the approval of the Advisor within the "Course Addition/Drop and Excuse Start and End Dates" specified in the Academic Calendar.

7 - How are course exemption procedures carried out?

Course equivalency procedures are carried out within the specified date range, in accordance with the regulations. To have your course credit transfer evaluated, you must submit a "Course Exemption" petition along with your transcript and the course syllabus for the course you wish to have credited.

8 - What are the conditions for freezing your registration and how do I apply?

The conditions for freezing registration are determined by the Bartın University Senate's decision as "Justifiable and Valid Reasons". Students wishing to freeze their registration must apply to the Vocational School Directorate within 4 weeks of the start date of course registration, with a "Freezing Registration" petition stating their reason and the accompanying documents.

9 - What should I do to cancel my registration?

You must apply to the Vocational School Directorate with a "Cancellation Registration" petition and your student ID card attached. If your ID card is lost, you must obtain a receipt from a local or national newspaper advertisement. A certificate of termination of enrollment will be issued, and the registration cancellation process will be completed.

10 - How can I appeal my exam grade?

To appeal a material error in the exam results, an application must be submitted within seven business days of the announcement of the exam results using the "Exam Grade Appeal" petition. The result will be announced to the relevant students within fifteen days at the latest. Appeals regarding material errors not submitted within the deadline will not be considered.

11 - What should I do to get information about and apply for international programs such as Erasmus/Exchange?

Information on this subject can be obtained from the Erasmus/Exchange EU Education Programs Coordination Office (https://erasmus.bartin.edu.tr/) or from our Vocational School's Erasmus Coordination Office. Applications are made online.

12 - I want to work as a part-time student. What should I do for this?

The application process and deadlines will be announced on the Health, Culture and Sports Department website (http://sksdb.bartin.edu.tr/) during September. Based on this announcement, students can apply to the Vocational School's student affairs office.

13 - Where can I find out the scholarship results?

Scholarship results can be found at http://sksdb.bartin.edu.tr/, on our college's website, and on notice boards.

14 - How can I obtain a student certificate and transcript?

Student certificates and transcripts can be obtained online with an e-signature via e-government and the ÜBYS student information screen. Documents obtained via e-government can be used in official transactions, and their authenticity can be verified by QR code authentication.

15 - My friend is outside the city; can I obtain a student certificate and/or transcript on their behalf?

Since student certificates and transcripts contain personal information, they cannot be given to anyone other than the individual themselves or a person legally authorized by a notary public. Powers of attorney must clearly state the purpose of the authorization and must be the original. Photocopies of power of attorney will not be accepted.

16 - How can I obtain certified course syllabi for my department/program?

Department course materials can be obtained online with an e-signature from the UBYS student information screen. Documents obtained through UBYS can be used in official procedures, and their authenticity can be verified by QR code authentication.

17 - How can I get my high school diploma?

The original diploma is returned to the student during registration. For students whose diplomas are in their student files, a copy of the diploma cannot be given to anyone other than the student themselves or a legally authorized person with a notarized power of attorney, as it contains personal information. Power of attorney documents must clearly state the purpose of the authorization and must be the original. Photocopies of power of attorney documents will not be accepted.

18 - Do male students need to take any action for military deferment?

Your student status information is automatically updated via YÖKSİS. You can obtain your military status document (Appendix C2) online with an e-signature by requesting it from the ÜBYS student information screen.

19 - I have a medical report due to illness, when and where should I report it?

If your report coincides with midterm exam dates, you should take it to the Student Affairs Office. Reports outside of midterm exam dates should be taken to the instructor whose class you missed. (You must complete this process within 3 days of the report's completion date.)

20 - When can I receive my Student ID Card after registration?

The date you will receive your Student ID Cards will be announced after registration. You can receive your Student ID Card upon signature.

21 - Can I enter the campus, attend classes, take exams, or use the cafeteria without my Student ID Card?

You must show your Student ID Card to security personnel at the campus entrance to use the services mentioned above. Having your Student ID Card is mandatory for exams and cafeteria services.

22 - I lost my Student ID Card, what should I do?

Students who lose their Student ID Card must apply to the Vocational School's student affairs office with a lost item advertisement in a local or national newspaper, a copy of the advertisement, a photograph, and a petition stating that they have lost their Student ID Card. If it is determined that your Student ID Card has been used by other individuals, it will result in disciplinary action.

23 - What disciplinary penalties are applied to students?

Warning: This is a written notification to the student that they need to be more careful in their student duties and behavior.
Reprimand: This is a written notification to the student that they are deemed at fault in their student duties and behavior.
Suspension from Higher Education Institution for One Week to One Month: This is a written notification to the student that they are suspended from the higher education institution for one week to one month and that they will not be able to benefit from their student rights during this period.
Suspension from Higher Education Institution for One or Two Semesters: This is a written notification to the student that they are suspended from the higher education institution for one or two semesters and that they will not be able to benefit from their student rights during this period.
Expulsion from Higher Education Institution: This is a written notification to the student that they are expelled from any higher education institution and will not be admitted again.

24 - When is a disciplinary offense removed from the student record?

A disciplinary offense is not removed from the student record unless an amnesty law is enacted.

25 - What should I do for course exemption procedures?

To request course exemption, you must apply to the student affairs office with a petition within 4 weeks of the start of the academic year, or within the periods specified in the Academic Calendar, or within the dates stated in the registration announcement. Applications made after this date will not be valid. The courses you are exempted from will be evaluated by your relevant department head, and the necessary procedures will be carried out. Students remain responsible for the courses until the exemption is finalized.

26 - How are registration suspension procedures carried out?

Students wishing to suspend their registration must apply to the student affairs office with a petition stating their reason within 4 weeks of the start of the academic year, or within the periods specified in the Academic Calendar, or within the dates stated in the registration announcement. Documents proving your reason must be attached to the registration suspension petition. Requests are reviewed and decided upon by the Board of Directors of our Vocational School. Important Note: For applications such as starting education, renewing registration, paying tuition fees, selecting courses, advisor approvals, exam dates, horizontal transfer, etc., the dates specified in the Bartın University Academic Calendar must be taken into account. The Academic Calendar can be accessed on our University's website.

27 - I want to cancel my registration, what should I do?

Students wishing to cancel their registration must apply in person to the Vocational School's student affairs office with a petition. Students who cannot apply in person can cancel their registration through a person authorized by a notarized power of attorney. The power of attorney must clearly state the purpose of the power of attorney and must be the original. Photocopies of the power of attorney will not be accepted. Students wishing to cancel their registration must have initiated the withdrawal process through the UBYS student information screen and must submit their student ID. If the student ID is lost, an advertisement must be placed in a local or national newspaper and the document must be submitted at the time of cancellation.

28 - I am experiencing problems with course selection and registration, what should I do?

You need to contact your relevant advisor via email.

29 - I want to take single-course or grade point average improvement exams, what should I do?

You must apply with a petition as specified in the announcements published on the Vocational School's website at least 3 days before the exam dates specified in the academic calendar. Sample application forms are available on our website. For applications sent by fax to be processed, the original application must be delivered to our Vocational School within 5 days. Applications whose originals do not arrive at our Vocational School within the specified time will not be processed. Our Vocational School is not responsible for any delays that may occur in cargo or postal deliveries.

30 - Will students enrolled in the 1st Education Programs at your Vocational School have to pay tuition fees?

Students enrolled in the 1st Education Programs at our Vocational School will not pay tuition fees. However, students simultaneously attending a second university will be charged tuition fees according to the second university they are attending, and these amounts must be paid as tuition fees. To avoid tuition fees, these students must withdraw their registration from the second university they are attending. Students enrolled in the 2nd Education Programs at our Vocational School can pay their tuition fees by logging into Ziraat Bank ATMs with their student numbers within the periods specified in the academic calendar.

31 - Is attendance at classes mandatory for registered students?

Attendance at classes is mandatory for our students, and information regarding absences can be obtained from the relevant instructor teaching each course.

32 - Is summer internship mandatory? What are the important points regarding internships?

It is mandatory to complete a summer internship of 40 working days within the periods determined by our Vocational School. Announcements regarding mandatory summer internships can be found on our Vocational School's website, and attention should be paid to the following points.

33 - I am a student at your Vocational School. I want to transfer to another university. What should I do?

Students wishing to transfer should follow the announcements on the websites of the universities they wish to transfer to, obtain the required documents from our Vocational School, and submit them to the relevant university within the periods specified in the announcement.

34 - I want to transfer to your Vocational School. What should I do?

Students wishing to transfer to our Vocational School should follow the announcements on the Bartın University website and submit the required documents to our Vocational School within the periods specified in the announcement. It is important to note that applications not submitted within the deadline, or those with missing signatures or documents, will be negatively evaluated. Our Vocational School is not responsible for any delays that may occur in postal or courier services. Applications are evaluated by the Vocational School's Lateral Transfer Commission, and the results are announced on the date specified in the announcement, based on the decision of the Vocational School's Board of Directors.

35 - How are graduation procedures carried out?

The status of candidates who are eligible to graduate from our Vocational School is evaluated by the relevant education adaptation committee, and students who are deemed eligible to graduate are reported to the Vocational School Directorate. Graduations take place with the approval of the Vocational School's Board of Directors and the Rectorate of Bartın University. Graduation dates for each semester are determined by the Bartın University Student Affairs Department.
At the end of each semester;

• After the final exam
• After the make-up exam
• After the single-course exam

Graduation dates are determined separately, and our students can obtain their Diploma or Provisional Graduation Certificates from the Vocational School's student affairs office after obtaining the Rectorate's approval, according to the exam period in which they graduated. The Provisional Graduation Certificates are issued only once, and students must return the original Provisional Graduation Certificate when they come to collect their Graduation Diploma. Diplomas cannot be issued to those who do not return the original Provisional Graduation Certificate.

36 - How can I keep track of important announcements and information I need to know regarding students?

Our Vocational School students can follow relevant announcements on:

Bartın University website: https://w3.bartin.edu.tr/
Bartın Vocational School website: http://myo.bartin.edu.tr/
And on the notice boards located in our Vocational School buildings.

37 - Where can I get information about the insurance provided during the internship?

Work accident and occupational disease insurance is applied during the internship. If requested, the "Insured Employee Entry and Exit Declaration" showing the insurance status can be obtained from the Vocational School Directorate.

38 - How to apply for Special Student status?

For information regarding special student status, please review the Bartın University Associate Degree and Undergraduate Education Regulations. Applications (for Fall and Spring Semesters) are made within the periods specified in the Academic Calendar.

39 - How can I get my diploma?

Diplomas and diploma supplements, along with the certificate of termination or, if applicable, the provisional graduation certificate, will only be delivered to the rightful owners themselves or to their authorized representatives presenting a power of attorney issued by a notary public. Diplomas will not be sent by mail; requests made by telephone or fax will not be considered.

40 - I lost my diploma, what should I do?

Individuals who have lost their diploma, diploma supplement, and provisional graduation certificate must apply to the Vocational School Directorate with a copy of the newspaper in which they published a lost property notice or a copy of the lost or stolen property report issued by the Police Department, an application form (with justification), a certified copy of their national identity card (with photo), and two passport-sized photographs.